Facilities and Real Estate Project Coordinator - Real Estate

As the The Project Coordinator – Real Estate, you will provide coordination and operational support to the

‘Transactions & Portfolio Management’ and ‘Strategy & Analytics’ teams.

This role enables ATI’s growth strategy by maintaining disciplined pipeline tracking, accurate data systems, and organized

documentation to support real estate investment decisions and deal activities.

This is a remote position supporting ATI Physical Therapy's nationwide footprint.

Procurement of materials and services to support departmental business objectives:

• Source qualified vendors and procure materials and services to support functional work.
• Manage the Purchase Order and Invoicing work streams.

Oversee vendor efforts:

• Manage and coordinate efforts by vendors and cross-functional business partners to obtain jurisdictional approvals where required.
• Track and report on vendor KPI’s and make recommendations for improvement.
• Ensure project deliverables and deadlines are met and identify and report on risks.

Cross functional capital budget auditing and expense management:

• Department and project budgeting activities and documentation.
• Reconcile accruals and prepare quarterly forecasts.
• Perform cross-functional capital and facilities spend auditing.
• Create budget documents and presentations.
• Ensures team compliance with company policies and budgets.

Manage data and technology platforms for Facilities and Real Estate related systems:

• Develop protocols, reports, and dashboards to organize and communicate critical data to support the successful execution of real estate and construction activity.
• Manage data integrity and access of multiple technology platforms.

Implementation and maintenance of cross-functional processes:

• Implement and maintain critical processes to ensure stakeholders are educated and accountable to established standards and SLA’s.
• Monitor and facilitate key work streams to support successful, on-time completion of projects and related tasks.

General administrative duties include, but are not limited to:

• Administration of calendar for department leaders.
• Booking travel for team and associated expense processing.
• Normal office tasks, distributing correspondence, and printing documents as needed.
• Prepare reports, presentations, memorandums, proposals, and correspondence as assigned.
• Attend meetings to document discussions and outcomes.

Minimum Education Required: 

• Bachelor's degree in business, construction, real estate, or related discipline.  

Minimum Experience Required:

• 2 years of facilities or construction coordination or related experience

Knowledge Skills and Abilities:

• Excellent communicator, accurate, accountable, and collaborative team player.
• A demonstrated ability to organize and prioritize work and deliver results.
• Excellent interpersonal and communication (both oral and written) skills.
• Proficient in MS Office applications, especially Excel and PowerPoint, and experience with facilities or project management software.
• Strong personal initiative with limited need for close supervision.
• Ability to handle multiple, sometimes competing priorities.
• Ability to manage time and priorities effectively.
• Refined interpersonal skills; and ability to build relationships and trust with business leaders.
• Strong follow-through and adaptability to changing circumstances; operates with a strong sense of urgency.
• Solid problem solving and analytical skills.